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2024 Approved Adopters

Sign Your Form here

READ OVER The Riding Levels and Horse Levels here

2024 ADOPTION PACKET for Bidding Approved Adopters

  1. You will receive an auction number in the office if you are bidding on site. Please use this when you bid. If you need a Proxy, he/she will get that number for you.

  2. If Bidding By Proxy, please text 304-784-4061 to be assigned a Proxy by Thursday evening.

  3. Showcase (non-competition) horses may be present at the event and adoptable. Their fees are set by SHOWCASE trainers and can be negotiated with trainers directly.  The horse may be part of a silent auction that ends mid day Saturday (auction bid sheets are on stalls and apply for showcase horses only).

  4. LIVE Bidding will begin following the end of the award ceremony for the ATFO. This will be on the evening  of Saturday the  24th.

  5. You have been approved to adopt the horse you applied to bid on. If you were interested in multiple horses upon applying, you are approved to bid on any of the horses listed on your application proving you are a skill level fit for the horse. If you have questions about bidding on a horse you did not apply for, please visit the office to discuss this or text Tinia at 304-784-4061

  6. You may adopt only one horse at the event, UNLESS you have asked about 2 and been given prior approval.

  7. The ATFO horses are at different skill levels, so please be sure to bid on horses at the appropriate skill level for you. If you bid on a horse you were not approved to bid on, the bid is null/void. Understand these are green horses and will need continued training moving forward. These are not beginner horses. If you’re a beginner, these horses will not work for you. Ideally, you will be planning to put your adopted horse into training or plan to take lessons after adoption, as 100 days horses are green. You will have wrist bands you must wear that show trainers your designated level. We reserve the right to change your level based on riding / handling noted during the event. Visit this link to learn more.

  8. The trainer of the horse MUST feel you are a good match for you to ultimately be able to bid. Should they let you or us know you are not a match, that horse will not be one you may bid on.

  9. You may bid on horses in your approved skill level or below only. Order of Auction will be posted the day of the 24th. You can bid on any horse you’ve been approved for

  10. Please take this time to meet and greet the trainers, and do ride and handle the horse you’re interested in if the trainer and horse are free to spend time with you if you are on site. The event is Aug 22-24 so you have time to meet and greet.

  11. If riding or handling, please do so in the barn arena near the entrance only or in the RV area. No riding can take place on Saturday for any reason: Thursday and Friday only by appointment made through the office.

  12. You must sign the adopter waiver included in this packet and give it to the volunteers in the office. You can sign electronically if you prefer.

  13. Please be sure you have transport arrangements made before bidding. Your trailers must be suitable and safe. A $25 a day boarding fee applies after 2 days. This needs to be arranged prior to bidding. Horses must have a signed adoption agreement before leaving HOP.

  14. Horses will all be FREEZE BRANDED with HOP’s brand before leaving.

  15. If you need a Health Certificate, please let us know.  This is a vet fee adopters must cover.

  16. Fees can be paid to Paypal via friends and family at or in person via check or cash. Fees must be paid, if person, as soon as the auction ends. Via Paypal if by Proxy via friends and family. You can also PAY with a CREDIT CARD if you wish through SQUARE or Paypal. YOU MUST ADD A 3% surcharge if you pay via debit or credit card.

  17. These adoptions are not purchases of horses. You are not buying a horse. Adoptions do not allow you to sell, give away or breed your adopted horse. Adopted horses at this event must be returned to Heart of Phoenix for a refund of this set portion of the fee ($800), regardless of adoption price paid if they cannot stay with you. These terms are outlined in the binding adoption agreement you must sign before adoption is finalized if you’re the winning adopter of any horse. The rest of the fee paid to HOP, if above $800, becomes a donation and is fully tax deductible if the horse comes back to us.

  18. Please be sure you’ve visited and read over the full adoption contract and policies before bidding (the only exception to the terms online is the maximum fee to be refunded on these horses, should a horse be returned, is $800)

  19. Winning the bid on the horse means the fee must be paid as soon as the bid is declared the winner. There are no refunds for any reason beyond the $800 fee once fee is paid. It isn’t fair to the trainers or organization once you’ve won a bid.

  20. If PAYING via credit card, again, remember to add 3% to the total winning amount.


Bidding Order of Horses

WILL BE POSTED ON ADOPTION AUCTION DAY on the ATFO Facebook page late in the day

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